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Project promotion materials:

Data collections can be seen on:

http://researchdata.ands.org.au/search/#!/class=collection/group=University%20of%20Tasmania%2C%20Australia/

Software is available at:

https://github.com/UTAS-Library/Research-Data-Discovery-Service

Software categories:

Integration metadata from various systems which are internal to an institution

Metadata Store Solutions

Project Members:

Jon Hurn (UTAS IT Services Project Manager, jon.hurn@utas.edu.au)

Lynn Davies (UTAS Metadata Manager, lynn.davies@utas.edu.au)

Sue Li (UTAS Technical Officer, Sue.Li@utas.edu.au)

ANDS Contact:

Richard Ferrers (richard.ferrers@ands.org.au)

Project Status:

Completed

UTAS Research Data Discovery Service (RDDS)

University of Tasmania

Project Description:

Final: This project has put in place institutional policy and procedures to ensure datasets and collections are described in an institutional store. The project has built that intuitional store, and has put in place operational support to ensure it is sustained into the future. Metadata that is collected about datasets and data collections is subsequently curated and published to Research Data Australia website for discovery. Local researchers are being encouraged to not only deposit metadata but become aware of the potential of discovering and re-using existing data.

The UTAS metadata stores project has provided an enterprise wide repository of research data metadata and the associated policies, processes and procedures with which to manage the system sustainably into the future. It has also provided impetus to review the current separate programs of work by Library Services, Office of Research Services and IT Services and pave the way for a more collaborative and holistic service for researchers. The University is now in a position where existing repositories of data sets and data collections can be mined for information that will contribute towards promoting researchers and their work on the international stage. Whereas previously there were siloed stores of data relating to research management , academic staff information, and at least one existing metadata repository (IMAS), the UTAS Research Data Discovery Service now brings together all these disparate sources into a single enterprise wide managed service that can be used as a key building block for future research data initiatives. There is still much work to do in improving the quality of data feeds from the separate institutional entities however the momentum gained from the project will ensure there is a process of continual improvement.

The UTAS Research Data Discovery Service (RDDS) is the key output of the previously named Tasmanian Research eData Directory Service (TReDDS) project. The service collects metadata about datasets and data collections across the University and interfaces to national metadata stores (such as http://researchdata.ands.org.au) to provide an extensive discovery service for data assets. Management of the service is coordinated by the UTAS Library through curation, publishing and harvesting activities. Tasmanian research entities have a long legacy of producing extensive high quality data across a broad spectrum of research disciplines including marine sciences, ore deposits, Antarctic and Southern Ocean, medical sciences and health populations, to name a few. RDDS conforms to and where possible exceeds national standards for metadata store interoperability and information exchange.

The project started in September 2012 and completed in May 2013.

RDDS is a visible, institution-wide service that is a key feature of the University’s approach to research data management. It is the first centralised University system for collecting information about research data outputs, and as such represents a critical step in building direct support for research data management. It provides a means for achieving a greater level of compliance with responsibilities outlined in Section 2 of the Australian Code for the Responsible Conduct of Research.

An online form is available to all University academics for self-submission of their datasets and data collections. The various school, faculty and institution libraries provide a consolidated support service through their liaison librarian network.

In addition to providing a means to capture information about research data collections at the University, RDDS will foster numerous longer-term outcomes, including:
• Raising awareness of the importance of research data management.
• Increasing understanding around data management practices across the University.
• Increasing expertise among professional staff in supporting research data management practices, particular in the University Library where the day-to-day management of RDDS occurs.
• Increasing researcher demand for support and guidance on research data management.
• Increasing exposure for the University’s data collections, researchers and research activities through access to the local repository and Research Data Australia.
• Increasing opportunities for collaboration and data reuse.
• Developing potential for strategic planning around data management and data storage based on information from RDDS
The project has also played a role in prompting development of University research data management policy and associated procedures. Importantly, it has also initiated a new phase of departmental collaboration between the University Library, the Office of Research Services, and IT Services which will in turn lead to more holistic outcomes for researcher support.

RDDS is managed by the University Library’s research data team (email:research.data@lib.utas.edu.au or phone +61 3 6226 2222), with support from the metadata manager, Lynn Davies.


Previous: The Tasmanian Research eData Directory Service project (TReDDS) will create a service that describes key elements of a diverse range of data stores held by Tasmanian research entities. The service will interface to national metadata stores to provide a more extensive discovery service for data assets. Management of the service will be coordinated via the UTAS Library through curation, publishing and harvesting activities. Tasmanian research entities have a long legacy of producing extensive high quality data across a broad spectrum of research disciplines including ore deposits, marine sciences, Antarctic and Southern Ocean, medical sciences and health populations to name a few. TReDDS will also conform and where possible exceed national standards for metadata store interoperability and information exchange.

High Level Software Functionality:

ReDBox